Based in Kyiv, Ukraine (UTC+2/+3). Live overlap 9 AM – 1 PM ET every working day, plus the full UK and EU working day.

Pricing · Fixed scope

What it costs, before you talk to us

Every build starts from a fixed specification. We agree what the system does, what it costs and when you'll see each part working — before any production code is written. The code, database and documents are yours.

Book an Operations Audit Compare plans

Prices in USD. Not sure what you need? The Manual Work Cost Calculator shows whether a build would pay off at all.

Stage 01 · Start5–7 working days (for a single workflow)

Start here · First engagement

Operations Audit

We map your workflow bottlenecks, build a clickable core-flow prototype (5–6 screens), and deliver a fixed-price build specification before you commit to development.

You receive (4 deliverables):

Workflow bottleneck mapping
Clickable core-flow prototype (5–6 screens)
Written build scope & integration map
Fixed-price build quote (valid for 60 days)

Fixed fee

from $1,000

one-time · 100% upfront

Credited toward CRM build: The full audit fee is credited toward a Custom CRM build ($15k–$35k) if started within 60 days.

Yours to keep. Build with us, in-house, or take to another team. Over $1,000 only if we review multiple workflows.

Book an Operations Audit What happens during the audit

Stage 02 · Build Fixed price per project · Demos every 1–2 weeks

Workflow Build2–4 weeks

AI Workflow Automation

$3,500–$9,000

per workflow · 50% at kickoff, 50% at launch

AI steps built into the tools you already use. No new app to learn — just a review queue for anything that needs human sign-off.

Best for:Documents & messages re-typed by hand — supplier invoices, POs, claims, field notes.

Typically Includes:

One end-to-end incoming document/message workflow
Validation rules & review queue for uncertain items
Human approval before financial or client dispatch
Pilot on your historical data before production

Request AI Workflow See AI workflow details

Standalone Tool2–4 weeks

Focused Micro-System

$5,000–$8,000

fixed price · 50% at kickoff, 50% at launch

A compact, web-based tool your team works in every day, built around one critical operation without bloat.

Best for:Quoting engines, complex material calculators, or client intake portals.

Typically Includes:

1 Core workflow with custom formulas & rules
Clean operator dashboard (mobile & desktop)
2 User roles (e.g. estimator / admin)
Automated branded PDF quotes/invoices
1 Key integration & migration of active records via structured import templates

Build a Micro-System Live roofing engine demo

Core Platform6–12 weeks

Custom Operational CRM

$15,000–$35,000

30% at kickoff, 40% at the midpoint demo, 30% at launch

A focused core operational CRM (Phase 1 Release) for clients, orders, documents, field crews and reporting — shaped around your actual physical operations.

Best for:Teams outgrowing spreadsheets that refuse bloated enterprise ERP subscriptions.

Typically Includes:

Unified PostgreSQL database for all operational records
Role-based access (office, field leads, managers)
Live operational & financial dashboards
Generated contracts, proposals & work orders
1–2 integrations included & migration of active records via structured import templates

Plan Your CRM Explore custom CRM architecture

Between $8,000 and $15,000? That is usually two connected workflows — for example, an estimating calculator plus dispatch tracking. We quote it as one fixed-price build after the audit.

Stage 03 · RunOptional · Month to month · System works without a plan

Care & Growth Plans

Uptime monitoring, API & model break-fix updates, prompt tuning and reserved capacity for new features.

CARE PLAN

$500 / month

Up to 8 hours

• Uptime & error monitoring
• API & model break-fix updates
• Prompt tuning based on review queue (for AI workflows)
• Monthly health & changelog report

GROWTH PLAN

$1,500 / month

Up to 18 hours

• Everything included in Care
• Reserved capacity for new features
• Continuous workflow extensions
• Scoped and approved prior to work

Response within 1 business day · Extra hours only with your approval at $65/hr.

Zero Software License Lock-in

Zero software license lock-in: your system runs autonomously on your cloud server with no mandatory fees to us. Optional Care plans cover external 3rd-party API/webhook changes, server maintenance, and iterative updates for teams without in-house DevOps.

Inquire About Support

Side by side

Compare plans side-by-side

Every plan has a strict boundary, defined deliverables, and transparent ownership terms.

Criteria	Audit	AI Workflow	Micro-System	Custom CRM	Care / Growth
Stage	Start	Build	Build	Build	Run
Price	from $1,000	$3,500–$9,000	$5,000–$8,000	$15,000–$35,000	$500 / $1,500/mo
Timeline	5–7 working days	2–4 weeks	2–4 weeks	6–12 weeks	Monthly
You Get	Bottleneck map, prototype (5–6 screens), scope & quote	Automated workflow with human review queue	Working tool for 1 critical operation	Core operational CRM with roles & dashboards	Monitoring, API updates, prompt tuning
Scope	1 Core business process	1 Inbound/outbound workflow	1 Workflow, 2 roles, 1 integration	Multi-department platform, 1–2 integrations	Up to 8 or 18 hrs/mo
Payment	100% upfront	50% at kickoff, 50% at launch	50% at kickoff, 50% at launch	30% at kickoff, 40% at midpoint demo, 30% at launch	Monthly invoice
After Launch	—	30-day bug-fix warranty	30-day bug-fix warranty	30-day bug-fix warranty	—
Ownership	Yours on delivery	Transfers on final payment	Transfers on final payment	Transfers on final payment	—
Commitment	One-time	One-time	One-time	One-time	Cancel with 30 days' notice

Process

From audit to a working system

Every step is structured around verifiable checkpoints, not opaque agency hours.

01 · AUDIT

5–7 working days

We map your workflow bottlenecks, create a clickable prototype (5–6 screens), and write the exact build scope before any code is written.

02 · ARCHITECTURE & SCHEMA

Relational data model

The relational database schema and system architecture are designed in week 1 and validated with your team before writing code.

03 · BUILD SPRINTS

Demos every 1–2 weeks

Live working demos every 1–2 weeks with fast async feedback loops to keep your launch date on track. Milestone demos let you test working software on staging at every phase.

04 · LAUNCH RUN

Side-by-side run

For calculations and documents, we run the new engine parallel with your old spreadsheet until numbers match.

05 · WARRANTY

30-day warranty

For 30 days after launch, anything that doesn't work as the agreed spec says is fixed at no cost.

How we price

Agreed tolerances, not open-ended hours

Like an engineering drawing in precision manufacturing, the specification fixes the critical dimensions before work begins.

One price for the agreed scope

If an agreed feature takes us longer than estimated, that is our engineering cost, never yours. No surprise overrun invoices.

Changes are visible in writing

Changes are priced in writing before any work on them starts. Minor UX adjustments stay included.

A target metric, agreed upfront

We agree on one metric up front — quote turnaround time, error rates, or billing speed — and measure it before and after launch.

An honest "don't build" recommendation

If our audit reveals that an off-the-shelf tool or light configuration solves your problem without custom code, we state that directly.

Cost drivers

Five things that move a project within its range

The Operations Audit measures each of these variables against your workflow — that is how a fixed quote is generated.

How much logic the work carries

A calculation with clear rules — a roofing takeoff, a material spec — is quick to build. A process where an order changes state across several departments takes more design and testing.

Roles and access

Staff and admin are simple. Branch-level permissions, field crews who see only their jobs, and client or partner portals add design and security testing.

Integrations

Tools with modern APIs, such as QuickBooks or HubSpot, connect in days. Older systems, file exports or tools without an API need a custom connector.

Data migration

Importing a clean database is quick. Untangling years of inconsistent spreadsheets needs cleaning scripts and checks with your team.

Documents and reports

A standard PDF quote or weekly report is straightforward. Multi-page branded proposals, many document types, or dashboards that update every few seconds add scope.

Examples

What typical projects cost

Example scopes within our price ranges — illustrative reference based on real engineering architectures.

Focused Micro-System~3 weeks

Commercial roofing quote engine

~$6,500

Takeoff from footprint and pitch, your price list with effective dates, waste and labor rules per roof system, branded PDF proposal, two roles.

1 Workflow · 2 Roles · Pitch MathExplore roofing quote engine

AI Workflow + Care2–3 weeks build

Supplier invoice intake

~$4,000 build · then $500/mo

Invoices arrive by email, AI extracts line items, code checks them against your POs, and drafts are queued for operator sign-off before syncing to accounting.

Human-in-the-Loop · Accounting SyncHow AI workflows are built

Custom Operational CRM~9 weeks

Order & production tracking for B2B manufacturer

~$22,000

Customer orders, production stages, roles for office, shop floor and management, client status page, spreadsheet data migration, sync with accounting.

Relational DB · 3 Roles · PortalPlan your CRM

Costs, clearly split

What you pay us, and what you pay providers

Changes are priced in writing before any work on them starts. Full separation between engineering fees and provider accounts.

Payment Schedule

Audit: 100% upfront.
AI Workflow and Micro-System: 50% at kickoff, 50% at launch.
Custom CRM: 30% at kickoff, 40% at the midpoint demo, 30% at launch.
Care & Growth: Monthly, cancel with 30 days' notice.
Full rights to everything we write for you transfer on final payment.

Included in Our Price

All design and software engineering work.
Our internal development tools and test environments.
Repository setup, technical documentation & team onboarding.
30-day bug-fix warranty after production launch.

Paid Directly by You

Cloud server / VPS hosting under your account, typically $20–$100/month.
Usage-based services: AI API tokens (OpenAI/Anthropic), Twilio, Stripe.
Software licenses for third-party tools you choose to connect.
No markup from us — you own your accounts.

Frequently Asked Questions

Straight answers about fixed prices, changes, code ownership, and AI API costs.

Hourly billing rewards slow work and leaves you guessing the final bill. With a fixed price, the risk of underestimating is ours. Support plans are the exception: ongoing fixes can't be scoped in advance, so we reserve hours and report how they were used.

Yes — for Custom CRM builds: if you start the build within 60 days, 100% of the audit fee is deducted from the build price. If you build elsewhere, you keep everything the audit produced: workflow bottleneck mapping, clickable core-flow prototype (5–6 screens), and a written fixed-price build specification.

Small adjustments that don't change the agreed scope are included. Changes are priced in writing before any work on them starts.

Every build has milestones with demos every 1–2 weeks, so a delay is visible early, not at the end. Build Clock Policy: timelines start once API credentials, sample exports, and a single decision-making owner are available, with staging demo feedback provided within 48 business hours. Milestone payments: Audit: 100% upfront. AI Workflow and Micro-System: 50% at kickoff, 50% at launch. Custom CRM: 30% at kickoff, 40% at the midpoint demo, 30% at launch.

Your system doesn't live with us: code, documentation and access are in your accounts from day one, with a runbook any developer who knows our standard stack can follow. The stack is mainstream — Laravel, PostgreSQL, Vue 3 / Nuxt, TypeScript, Docker — so any competent in-house or outside team can take it over.

Yes. We design the data model with the larger system in mind, so new roles, portals, and modules are added to what exists instead of starting over.

Hosting is paid directly to your provider, typically $20–$100/month, with no markup. Third-party AI API costs are billed directly to your accounts at cost.

Often a well-configured off-the-shelf tool or a few simple automations are enough at that size. Book a 30-min call — we'll tell you honestly what we would use.

Next step

Not sure which plan fits? Start with one process.

From $1,000 and 5–7 working days, you get workflow bottleneck mapping, a clickable core-flow prototype (5–6 screens), and a written fixed-price build specification — 100% credited toward a Custom CRM build if started within 60 days. Or start with a free 30-minute discovery call.

Book an Operations Audit Book a free 30-min call Calculate manual work cost

Fixed price agreed before build

100% code ownership

Live overlap 9 AM – 1 PM ET

Direct email: info@solvilab.com